All current staff, faculty, and students of Vanderbilt University, with an active Vanderbilt email account, are eligible to create Groups through self-service in Outlook, Planner, Microsoft Teams, Stream, Yammer.Groups with less than three users may be subject to removal. Individuals should use their OneDrive for Business space when working on documents with a smaller number of collaborators (e.g. Groups should never be created for individual use.Office 365 Groups (herein referred to as “Groups”) enables teams to come together and communicate in a shared collaborative workspace and provides a collection of resources for team members to share, and as such Groups should only be created where there is a need to collaborate and communicate between a number of users, such as a team.Failure to comply may result, at a minimum, with suspension of service. Users of the Office 365 service are governed by policies of the Electronic Communications and Information Technology Resources Policy and the Acceptable Use Policy. The Guidelines also apply to alumni, external consultants and partners, and any other guests or external users that may have authorized access. The Guidelines apply to all Vanderbilt faculty, staff and students, as well as to contractors or agents engaged by a department or employee, or any individual using Vanderbilt University IT resources, whether on-campus or remotely. SharePoint Team site and document library.The Guidelines apply to all Office 365 Groups whether created through Outlook, Planner, Microsoft Teams, Stream, Yammer, or any other application using the Office 365 Groups membership service, and similarly covers content generated while using any of the resources and features within Office 365 Groups, including but not limited to: All users are responsible for ensuring they are up-to-date with the Guidelines and Office 365 service offering. As such the Guidelines are reviewed and/or updated on a regular basis by VUIT to ensure alignment with any changes to either Vanderbilt’s Office 365 or Microsoft Office 365 service offerings. Office 365 is an evolving service provided by Microsoft and administered by Vanderbilt University Information Technology (VUIT). The Guidelines must be considered when creating, managing, using, deleting or archiving Office 365 Groups. Vanderbilt’s Office 365 Group Usage Guidelines (herein referred to as the "Guidelines”) outline the roles and responsibilities, policies, and processes that guide, direct, and govern the management and operation of Office 365 groups. Office 365 Groups serve to unify collaboration technologies across Office 365 as a cross-application membership service that enables teams to collaborate effectively and securely by establishing a single team identity and single set of permissions to a collection of Office 365 resources. Microsoft Office 365 is Vanderbilt University's preferred suite of collaboration tools to support educational, research, and administrative services of the University. Microsoft Office 365 Group Usage Guidelines Service Description Interim Chief Information Officer Germano.It is possible for this ownership to change. It goes without saying that whoever created the distribution list is the default owner. By default, all employees of the organization can send to the distribution list. You can also control who can send to your distribution list or let everyone to send to the distribution list.
The default setting is that distribution lists have closed membership. You can allow members to add or remove themselves as members of a distribution list. Doing so changes the distribution list to “unlisted” and it will not show up in searches.įor a hidden distribution, you will have to type the complete email address when sending an email to it. Remember that even as you create the distribution list in Outlook 365, you can choose to hide from the address book. These changes can only be performed by an Exchange administrator, global administrator, or Group administrator. In Office 365 Outlook app, members have the ability to create their distribution lists, add themselves to desired distribution lists, or invite others to join the groups.Īn admin is capable of making all changes, which comes in handy when members should be added or removed, or when group ownership changes. How do distribution lists work in Office 365?
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